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Profession Globe

Executive Commercial Legal Secretary in Stellenbosch


This job was posted by Belay Rapid Resources
This job listing has been viewed 2405 times
Company Name ***Please register your free account or log in to view***
Skill Level Skilled
Country South Africa
City Stellenbosch
Suburb Stellenbosch
Remuneration Negotiable
Remuneration Structure N/A
Employment Type Full-Time
Contact Details ***Please register your free account or log in to view***
Job Description Key Duties & Responsibilities:
• Receives and screens visitors and telephone calls; responds to inquiries on a variety of matters such as the status of pending cases.
• Schedules and arranges meetings and conferences and notifies interested parties; arranges travel for staff including scheduling transportation.
• Operates relevant computer equipment and programs to produce legal documents such as opinions, rough drafts, or other materials which may be difficult to interpret and / or format.
• Type and format legal dictation.
• Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax and content
• Inputs, retrieves, updates, and deletes information using computerized databases.
• Sorts, opens, logs, and distributes incoming mail to staff; attaches incoming correspondence to case file and related materials needed for action.
• Composes routine letters and memoranda and prepares reports using knowledge of work area instructions and guidelines
• Reviews legal documents to ensure they are in proper format
• Establishes and maintains office files, logs, indices, legal references, control records, and other information in connection with the work.
• Performs related work as assigned.
• Serves as liaison between assigned Attorney(s), departmental personnel; transmits privileged legal and other information among authorized persons.
• Makes recommendations for improving efficiency and economy of existing operations
• Maintains the legal library; researches and locates case law citations upon request.
• Procures and adapts computerized information to meet office support and management needs for record keeping and correspondence.

Skills, Experience & Educational Requirements
• Be able to perform advance level Commercial Legal Secretary duties..
• Minimum 5 year experience in above duties and responsibilities as a Commercial Legal Secretary
• Qualification not compulsory
• Maintain strict confidentiality and use diplomacy and discretion in giving out information and in referring and directing callers and visitors.
• Interpreting the supervisor's point of view, i.e. knowledge of the application of complex instructions and guidelines to specific problems arising in the work area.
• Ability to interpret and apply complex rules, regulations, policies and procedures.
• Participates in other advanced, legal secretarial activities
• Typing must be 100% accurate and at least 60 wpm.
• Knowledge of correct English usage, grammar, spelling and punctuation.
• Knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence
• Knowledge in relevant computer skills to perform duties; ability to transcribe documents from written, oral, or computer generated formats.
• Must have organizational skills and be able to prioritize
• Must work well under pressure, i.e. ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
• Are results orientated.
• Communicate effectively

CV Application Process:
• Only South African Citizens can apply for this position.
• Please e-mail CV in MS Word format to millicinda@belay.co.za
• Please ONLY submit CV and NOT any additional documents.
Please quote reference in email subject line: Executive Commercial Legal Secretary
Please take note that the correspondence will be with short-listed candidates only. Should you not receive a response from us within 2 weeks from the application date, please consider your application unsuccessful. We will retain your Resume in our database for other suitable opportunities.


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